18/02/2009
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1. Introduction
This post is for a Legacy Trust UK Programme Co-ordinator.
2. Terms and Conditions
Salary Range £24,089 - £30,520 per annum
Pension Scheme The Council offers a contributory pension scheme operated through the Northern Ireland Local Government Officers Superannuation Committee.
Probationary Period The appointment will commence with a probation period of six months which may be terminated at a month’s notice by either side during the period.
Annual Leave Twenty five working days per annum. The leave year runs from
1st March to 28/29th February.
Hours of Business
Office Hours
Monday to Thursday 9.00am to 5.30pm
Friday 9.00am to 5.00pm
Flexi-Time
Monday to Thursday 8.00am to 6.30pm
Friday 8.00am to 6.00pm
(Including one hour for lunch every day)
The post holder may be required to work outside the Arts Council’s normal office and flexi-time hours.
3. Closing Date
The closing date for receipt of completed applications is: 5.00pm on Friday 6th March 2009.
The completed Application Form and Recruitment Monitoring Form should be returned in an envelope marked CONFIDENTIAL and must be addressed to:
The Human Resources Officer
Arts Council of Northern Ireland
MacNeice House
77 Malone Road
Belfast BT9 6AQ
Failure to complete and return the Application Form in accordance with the Guidance Notes contained on the reverse of the first page of the Application Form will result in your application being disqualified.
Canvassing will disqualify.
Copies of this job application pack are available in large text or on disk, on written request only, from the Corporate Services Department, Arts Council of Northern Ireland, MacNeice House, 77 Malone Road, Belfast BT9 6AQ or by email from registry@artscouncil-ni.org
4. Shortlisting
Initial shortlisting will be carried out using the Essential requirements in the Person Specification. Should further shortlisting be necessary, the Desirable requirements will be applied in the order shown.
5. Interviews
The interviews for this post are scheduled to be held during March 2009.
The Arts Council will treat all information and documents supplied in support of this application as strictly confidential unless required to disclose such by a statutory body in connection with any claim which may arise out of the appointment.
Objectives of the Post
To plan, manage and co-ordinate the delivery of Northern Ireland’s Legacy Trust UK Programme.
Scope of Responsibility
The post holder will be employed by the Arts Council of Northern Ireland, will work closely with and be line-managed by the Creative Programmer for the Cultural Olympiad in Northern Ireland and be responsible to the Director of Operations for the operational activities associated with the delivery of NI’s UK Legacy Trust projects.
Principal Duties
The following gives an indication of the main duties and responsibilities of the post. These may change over time. The post holder will be expected to work flexibly and carry out any work that is reasonably required and appropriate to the post.
• Co-ordinate the Legacy Trust UK Programme in Northern Ireland and ensure ongoing compliance with Legacy Trust UK Aims and Objectives.
• Support and co-ordinate the development and implementation of key projects supported by the Legacy Trust UK in Northern Ireland and delivered by the Project Lead Partners.
• Arrange and attend meetings with Project Lead Partners individually and as a group.
• Encourage the development of partnerships between organisations and projects to deliver NI’s programme of activities sponsored by the Legacy Trust UK.
• Act as the principal point of operational liaison with NI Legacy Trust Advisory Group and report on progress accordingly.
• Establish and implement appropriate monitoring and evaluation processes in association with the Legacy Trust UK.
• Produce and deliver presentations on Legacy Trust UK activities.
• Prepare reports regularly for the Northern Ireland Legacy Trust Advisory Group as required and arrange meetings with NILTAG.
• Administer specifically the Centrally Developed and Managed Projects and the Challenge Fund under the LTUK Programme in Northern Ireland.
• Be aware of and stimulate interest in other LTUK projects and programmes and implement NI’s contribution to other key Legacy Trust UK events.
• Advise on strategic deployment of development funds associated with the Legacy Trust.
• Co-ordinate with relevant Arts Council officers in their management of grants awarded.
• Work with the Creative Programmer of the Cultural Olympiad in Northern Ireland and with the Olympic Unit of DCAL to promote Cultural Olympiad activity especially amongst local authorities across NI.
• Contribute to NI’s strategy for participating in the Cultural Olympiad.
• Assist with the Cultural Olympiad Creative Programme where appropriate and liaise with ACNI staff in matters relating to the Cultural Olympiad in general.
• Contribute to and update regularly the ACNI Website as it relates to the Cultural Olympiad and LTUK Programme in Northern Ireland.
• Liaise specifically with the ACNI Communications Unit in relation to all public communication.
• Advise potential participants how to access appropriate funding programmes, e.g. Arts Council, European Funds, Lottery funds, local authority funding, NI Events Company, corporate and private benefactors.
• Keep abreast of current trends and developments.
• Undertake delegated tasks, set priorities and deadlines.
• Undertake any other appropriate duties that may reasonably be allocated from time to time.
Essential
1. EDUCATION
Ideally you will posses a third level qualification in Arts / Arts Administration or another relevant subject. You will also be educated to at least ‘A’ level standard or equivalent with English (Language) and Mathematics to at least GCSE (Grades A-C) or equivalent.
2. EXPERIENCE AND KNOWLEDGE
You must be able to demonstrate a breadth and depth of experience across the principal duties of this post. To demonstrate this you will probably possess a minimum of 2 years’ recent experience in an arts or arts administration environment, including experience of supporting and co-ordinating projects and event organisation.
3. YOU WILL ALSO POSSESS:
• A broad understanding of the NI cultural sector and of the relationships and potential connections to other key sectors: tourism; education; regeneration; health; voluntary; community and business;
• good knowledge of the various funding models in operation within the cultural sector including public/private partnerships;
• significant knowledge and understanding of the principles of the Cultural Olympiad.
4. CLIENT RELATIONSHIPS
The ability to give advice and guidance from a position of knowledge, and maintain and manage effective relationships with a wide range of organisations and bodies.
5. ANALYTICAL ABILITY AND EVALUATION SKILLS
The ability to assimilate and analyse information quickly and accurately, and to formulate decisions and make recommendations.
6. COMMUNICATION AND PRESENTATION SKILLS
Excellent oral, written, presentation and interpersonal communication skills in dealing with people at all levels and the ability to communicate confidently with a variety of public audiences.
7. IT SKILLS
The ability to make appropriate use of the Arts Council’s IT systems and software packages especially the components of MS Office, email and the internet.
8. WORKING RELATIONSHIPS
Demonstrate an ability to work on own initiative or as part of a team. Ability to develop positive working relationships with a variety of groups.
9. EQUALITY OF OPPORTUNITY
An appreciation of equality of opportunity issues as they relate to community development.
10. HOURS OF WORK
The post holder must be willing and able to work outside the Arts Council’s normal office hours.
11. MOBILITY
The post holder must be willing and able to travel throughout Northern Ireland and have access to a form of transport so as to be able to undertake the full range of duties of the post.
Desirable
12. DEGREE in Arts/Business or any other relevant subject.
13. KNOWLEDGE of Arts/Creative Industries in Northern Ireland.
Overview of the Arts Council (Rich Text, Word, PDF)
Organisation Chart (PDF)
