08/01/2009
APPLICATIONS CLOSED
Creative Industries Support Officer
Programme Support Officer - Re-imaging Communities Programme
CREATIVE INDUSTRIES SUPPORT OFFICER (Ref: 09/05)
Temporary post – to March 2011
(with possible extension, subject to funding)
1. Introduction
This post is for a Creative Industries Innovation Fund Support Officer, within the Arts Development Department and reporting to the Director of Operations.
The Creative Industries Innovation Fund is a £5 million programme aimed at supporting innovation in creative businesses across Northern Ireland.
2. Terms and Conditions
Salary Range £17,668 - £21,132 per annum
Initial salary will fall within the scale minimum and scale maximum. Annual increases in salary are in accordance with NICS pay policy. They are normally payable from 1st August each year, subject to at least 3 months satisfactory performance in the specific reporting year (April to March).
Pension Scheme The Council’s pension scheme is operated through the Northern Ireland Local Government Officers Superannuation Committee.
Probationary Period The appointment will commence with a probation period of six months which may be terminated at a month’s notice by either side during the period.
Annual Leave is 25 days per annum and the leave year runs from 1st March to 28/29th February.
Hours of Business
Office Hours
Monday to Thursday 9.00am to 5.30pm
Friday 9.00am to 5.00pm
Flexi-Time
Monday to Thursday 8.00am to 6.30pm
Friday 8.00am to 6.00pm
(Including one hour for lunch every day)
Office Location The post is based at the Arts Council’s offices, 77 Malone Road, Belfast.
3. Closing Date
The closing date for receipt of completed applications is 5.00pm Friday 23 January 2009.
The completed Application Form and Recruitment Monitoring Form should be returned in an envelope marked CONFIDENTIAL and must be addressed to:
The Monitoring Officer
Arts Council of Northern Ireland
MacNeice House
77 Malone Road
Belfast BT9 6AQ
Failure to complete and return the Application Form in accordance with the Guidance Notes contained on the reverse of the first page of the Application Form will result in your application being disqualified.
Canvassing will disqualify.
Copies of this job application pack are available in large text or on disk, on written request only, from the Corporate Services Department, Arts Council of Northern Ireland, MacNeice House, 77 Malone Road, Belfast BT9 6AQ or by email from registry@artscouncil-ni.org
4. Shortlisting
Initial shortlisting will be carried out using the Essential requirements in the Person Specification. Should further shortlisting be necessary, the Desirable requirements will be applied in the order shown.
5. Interviews
The interviews for this post are scheduled to be held during February 2009.
The Arts Council will treat all information and documents supplied in support of this application as strictly confidential unless required to disclose such by a statutory body in connection with any claim which may arise out of the appointment.
PERSONNEL SPECIFICATION
Essential
1. STANDARD OF EDUCATION Good standard of education to at least ‘A’ level or equivalent plus English (Language) and Mathematics to at least GCSE (Grades A-C) standard or equivalent.
2. ADMINISTRATIVE EXPERIENCE At least 2 years experience gained within the last 4 years in a post involving general administrative duties which included the administration of projects, schemes and initiatives, verification of data input and the maintenance of manual and computerised record systems.
3. SECRETARIAL SUPPORT Previous experience of the provision of complex secretarial-type support including the preparation of correspondence, reports and minutes and good telephone skills.
4. MEETINGS Experience of organising meetings, preparing papers and recording the outcomes
5. IT SKILLS Significant expertise in the use of standard IT packages including MS Office and Excel (and, optionally, MS Access) plus email and the internet.
6. EQUALITY OF OPPORTUNITY An appreciation of equality of opportunity issues.
7. HOURS OF WORK The post holder may be required to work outside the Arts Council’s normal office hours.
Desirable
7. GRANT HANDLING Previous experience of administering the disbursement of grants or benefits.
8. ARTS Familiarity with the arts in Northern Ireland.
JOB DESCRIPTION
The Creative Industries Innovation Fund is a £5 million programme aimed at supporting innovation in creative businesses across Northern Ireland. The Arts Council is establishing a dedicated team to administer the Creative Industries Innovation Fund, and the Creative Industries Support Officer will be a crucial part of that team.
Objectives of the Post
• To provide a high quality administrative and secretarial support service within the Creative Industries Innovation Fund Team.
• To ensure effective communication within the Creative Industries Innovation Fund Team and the Arts Council and with clients and external bodies.
• To assist with the operation of the Creative Industries Innovation Fund and its processes.
Scope of Responsibility
The post holder will report directly to the Director of Operations.
Principal Duties
The following gives an indication of the main duties and responsibilities of the post. These may change over time. The post holder will be expected to work flexibly and carry out any work that is reasonably required and appropriate to the grade.
• Provide administrative support and back-up as required.
• Assist with the administration and servicing of grants within the Creative Industries Innovation Fund.
• Provide initial advice on grant programmes and procedures.
• Prepare reports, briefing papers and other documentation.
• Prepare correspondence for signature by direction or on own initiative.
• Maintain filing systems.
• Maintain appropriate records including the organisation’s databases.
• Record and distribute mail and other documents for designated officers.
• Handle incoming telephone calls, screen and redirect where appropriate and deal with queries.
• Initiate and draft agenda, associated paperwork and minutes for meetings as required.
• Set up and make arrangements for meetings.
• Attend meetings within the Arts Council as required.
• Provide cover for colleagues during periods of absence.
• Support the implementation of the Arts Council's policy in relation to its statutory compliance functions.
• Undertake any other appropriate duties which may reasonably be allocated from time to time.
Overview of the Arts Council (Rich Text, Word, PDF)
Organisation Chart (PDF)
