TRADITIONAL ARTS DEVELOPMENT PROJECT Tender for DVD-ROM Designer/Producer Terms of Reference Objective of the Tender: With increased funding from the Department of Culture, Arts, and Leisure, the Arts Council has established an Arts Development Fund for individual projects aimed at the development of specific art forms. We intend to make an intervention in the field of the traditional arts that advances the Arts Council’s strategic objective to enhance children and young people’s access to creative expression through the arts. The main output of the project will be a DVD-rom based on traditional music for distribution mainly to schools and libraries. The product will be divided into three sections: traditional song, traditional dance, and traditional musical instruments. It is also envisioned that the product will give a general overview of the subject, to include history, recent developments, and the wide variety of contexts and approaches to traditional music. The product will contain examples of the performance of a wide range of styles of song, dance, and music, accompanied by textual content to enrich the music curriculum. The visual and audio content will be either originally produced to a high quality digital format or re-mastered to such a format. It is envisioned that audio and audio-visual material be taken from already existing and available sources where possible. The main objective is to broaden and deepen awareness of the traditional arts and open doors to more in depth learning experiences. The challenge will be to engage young people who are new to traditional music while also providing a depth of content that will be useful to students who are involved with more structured and varied learning experiences. The content should ideally tie in with and expand on existing formal and informal curricula, for example the Northern Ireland School Curriculum in music and traditional music, the London College of Music syllabus in traditional music, and the programmes of regional teaching organizations. The product will also be a resource for music, history and PE teachers who wish to expand the range of their teaching to include the traditional arts. The project is being directed by the Traditional Arts Officer of the Arts Council. The Arts Council will appoint a project manager with responsibility for content development. A reference group has also been formed to oversee the project. Members of the group have particular expertise in the following areas: traditional dance, traditional music, traditional song, curriculum and music education, DVD-Rom design, and project development. The Arts Council invites a designer or design team with qualifications and/or experience in the area of DVD-rom design for education projects to tender for the work of delivering this project. The budget for this aspect of the project is £15,000. The DVD-Rom Designer/Producer will: • Liaise with project manager on the selection and editing of audio, audio-visual, and textual material in the three main areas of song, dance, and instrumental music for inclusion in the DVD-rom. The project will be completed by 31 June 2004. Selection Criteria The selection of the consultant to undertake this project will be based on the following criteria: The caliber and relevance of the person or persons who will carry out the work The Council will base its decision on the above criteria and will not decide on the basis of cost alone. The tender must include the following: The applicants understanding of the assignment Tender submission Two copies of the submission to be delivered to Martin Dowling, Traditional Arts Officer, Arts Council of Northern Ireland, by 16 January 2004. INSTRUCTIONS TO TENDERERS 1. Completion and Submission of Tender Documentation i. The Form of Tender and accompanying documents completed as directed must be returned in the enclosed envelope. Where documentation is bulky, or otherwise unsuitable for transmission in the Tender envelope, Tenderers must ensure that the packaging is strong enough to secure the documentation. Tenders may not be returned by e-mail. Envelopes or packages containing tender documents should bear no marks indicating the identity of the Tenderer and should be returned to: Martin Dowling So as to be received no later than 5:00 p.m, January 16th 2004. ii. Tenders sent by post should be registered or sent by Recorded Delivery or Datapost. If Tenders are delivered by hand an official receipt should be obtained. iii. The Arts Council cannot accept responsibility for postal or delivery delays. iv. Late Tenders will not be considered. v. The Form of Tender must be completed in black ink or typed and signed. All prices entered on the Form of Tender, Schedule of Prices or other Tender documentation must be inclusive of VAT and in pounds sterling. vi. All submissions must be in the English language and any alternations or erasures must be initialled by the signatories to the Form of Tender. vii. Tenders must be fully compliant with the requirements detailed in the tender documentation. No amendments to the documents should be made by Tenderers. If after taking action in accordance with Section 10 of these Instructions, Tenderers still consider modifications to be necessary, these should be detailed separately in the Tenderer’s response. viii. The Arts Council is not obliged to consider or accept alternative offers. Similarly offers made subject to additional or alternative Conditions of Contract may be rejected. 2. Economic and Financial Standing Tenderers may be required to furnish information as to economic and financial standing for assessment by the Arts Council prior to the acceptance of any Tender. 3. Costs and Expenses Tenderers will not be entitled to claim from either the Arts Council any costs or expenses, which may be incurred in preparing their Tender whether or not it is successful. 4. Period of Validity Tenderers are required to keep Tenders valid for acceptance for a period of ninety days from the closing date for receipt of Tenders. 5. Confidentiality The Tenderer should treat the Tender documents as private and confidential between itself and the Arts Council. 6. Official Amendments If it is necessary for the Arts Council to amend the Tender documentation in any way, prior to receipt of Tenders, all Tenderers will be notified in writing simultaneously. If appropriate, the deadline for receipt of Tenders will be extended. 7. Canvassing Any Tenderer who directly or indirectly canvasses any official of the Arts Council concerning the award of contract or who directly or indirectly obtains or attempts to obtain information from such official concerning the proposed or any other tender will be disqualified. 8. Compliance Tenders must be submitted in accordance with these and the supplementary instructions. Failure to comply may result in a Tender being rejected by the Arts Council. 9. Evaluation Criteria The following criteria shall be used in the evaluation of tender submissions.: The caliber and relevance of the person or persons who will carry out the work The Council will base its decision on the above criteria and will not decide on the basis of cost alone. 10. Format of Proposal The proposal must address the following points in detail: The applicants understanding of the assignment 11. Tender Submission Tenderers should provide 2 copies of their proposal to be delivered no later than 5 p.m. January 16th 2004. 12. Formal Contact and Communications Tenderers should seek to clarify any points of doubt or difficulty relating to the Tender documentation before submitting their Tender. For the purposes of this contract the contact point is: - Martin Dowling This Page is available as a PDF or Rich Text Format Document |
